From Non-Compliant to Covered in Minutes.
IDCore reads COIs automatically, identifies coverage gaps in seconds, and gets vendors covered through InsurePro, closing the loop from non-compliant to compliant without the back-and-forth.
The Cost of Manual Compliance
Property management teams waste thousands of hours every year chasing certificates, reviewing documents by hand, and scrambling before audits.
Lost to Manual Tracking
Teams spend 15–20 hours per week emailing vendors, following up on expired certificates, and manually comparing coverage to requirements.
Annual Risk Exposure
A single uninsured vendor incident can cost $250K or more in liability. Manual tracking leaves gaps that go unnoticed until it’s too late.
Scramble
When audits arrive, teams scramble to compile documents from email threads, spreadsheets, and file cabinets, with no guarantee of accuracy.
The Old Way vs. The IDCore Way
Without IDCore
- Request COI via email and hope the vendor responds
- Wait days or weeks for the vendor to send documents
- Manually open and review each COI page by page
- Compare coverage limits to your requirements in a spreadsheet
- Email the vendor back about gaps and missing endorsements
- Repeat the cycle until the COI finally matches
- Set calendar reminders for expiration dates and pray you catch them
With IDCore
- Invite the vendor through the platform with one click
- Vendor uploads their COI directly. No email chains
- AI reads the ACORD form and extracts all coverage data in seconds
- Coverage gaps are flagged automatically against your requirements
- Non-compliant vendors get instant coverage through InsurePro
- Vendor goes from non-compliant to covered in minutes
- Auto-monitoring tracks expirations and sends 30-day alerts
Compliance That Closes Gaps,
Not Just Finds Them
Three integrated capabilities that take you from document collection to full compliance in a single workflow.
AI-Powered Verification
Upload a COI and our AI reads the ACORD form in seconds, extracting limits, endorsements, named insureds, and expiration dates. Coverage is automatically compared against your requirements, achieving 90% automation.
Real-Time Monitoring
A live compliance dashboard shows every vendor’s status at a glance. Get 30-day expiration alerts before coverage lapses. Export audit-ready reports with one click. No more scrambling.
Instant Coverage via InsurePro
When a vendor doesn’t meet requirements, InsurePro provides instant coverage. No delays, no back-and-forth. Vendors go from non-compliant to covered in minutes at approximately $100/year per vendor.
Automated Insurance Verification
Watch IDCore’s AI engine process COIs in real time. Coverage limits, endorsements, and expiration dates are extracted and validated against your requirements automatically.
- ACORD forms parsed in seconds, not hours
- Coverage gaps flagged instantly
- Requirements matched automatically per property
What IDCore Checks
AI reads ACORD forms and validates each coverage line against your specific requirements, all automatically.
General Liability
$1M per occurrence / $2M aggregate typical
- Occurrence limits
- Aggregate limits
- Additional insured endorsements
- Exclusion review
Workers’ Compensation
Active coverage verified per state requirements
- Active policy status
- Coverage limits
- State compliance
- Experience modification rate
Auto Liability
Combined single limit and split limits
- Coverage limits validation
- Vehicle schedule review
- Hired & non-owned auto
- Policy status verification
Excess / Umbrella
Additional limits above underlying coverage
- Umbrella limits
- Underlying coverage verification
- Follow-form provisions
- Drop-down coverage
Complete Vendor Onboarding
Insurance is just the start. IDCore handles tax identity verification and contract execution in the same platform.
Vendor Verification
We streamline vendor onboarding with built-in tax identity verification. All vendors are required to provide a W-9 with EIN or SSN to confirm identity and ensure compliance with the IRS.
- Required W-9 collection at onboarding
- EIN and SSN identity verification
- IRS compliance built in
- Tax identity tied to compliance record
Master Vendor Agreement Management
Our platform simplifies contract execution with a fully digital MVA workflow. Vendors can review and sign agreements directly in IDCore, eliminating delays.
- Fully digital MVA workflow
- Vendors review and sign in-platform
- No back-and-forth email delays
- Signed agreements stored alongside compliance docs
Most Compliance Tools Stop at “Non-Compliant.”
We Get Them Covered.
Vendor Invited
One-click invite
COI Uploaded
Direct upload
AI Reads Document
Seconds
Gaps Identified
Auto-flagged
InsurePro
Instant coverage
Vendor Covered
Minutes
Compliant
Vendor Invited
One-click invite
COI Uploaded
Direct upload
AI Reads Document
Seconds
Gaps Identified
Auto-flagged
InsurePro
Instant coverage
Vendor Covered
Minutes
Compliant
Built for Real Compliance Scenarios
New Vendor Onboarding
Days of emails and manual COI review before a vendor can start work.
Invite, upload, verify, and comply, all in minutes. Vendors start work the same day.
Compliance Audit
Scramble through emails, spreadsheets, and file cabinets to compile documents.
One-click export of always-current compliance records. Audit-ready at any moment.
Vendor Discovery
No visibility into which vendors are available, qualified, or compliant.
Search by service type, location, and compliance status to find the right vendor instantly.
Find Compliant Vendors, Instantly
Search the IDCore vendor directory by service type, location, and compliance status. Find pre-credentialed vendors who already meet your coverage requirements with no onboarding delays.
- Filter by service category (plumbing, HVAC, electrical, landscaping, and more)
- Search by zip code or service area
- See real-time compliance status before you hire
- View coverage details and match against your requirements
Trusted by 20,000+ Units and Counting
Property management companies across Texas, Florida, and the Carolinas rely on IDCore.
How ResProp mitigated $375M in vendor risk while cutting compliance admin by 283 hours
ResProp Management · Third-party PMC, Austin, TX · 600+ employees · 24K+ units
One uninsured vendor incident could wipe out a year of NOI growth
ResProp’s portfolio requires third-party vendors to do high-risk maintenance work hundreds of times per month. Without a scalable vendor credentialing system, verifying that every vendor carried the right insurance was manual, inconsistent, and chronically behind. A single uninsured incident could result in multi-million dollar liability landing on ResProp’s own policies.
IDCore deployed as the portfolio-wide vendor compliance engine
IDCore replaced manual COI tracking by ingesting certificates of insurance, verifying coverage against property-specific requirements, and flagging gaps before vendors set foot on-site. Non-compliant vendors get coverage instantly through the embedded InsurePro integration — eliminating the wait that previously delayed critical work.
I had to source a new mold remediation vendor for a very high-value client. Found the best company and got them through the verification process in IDCore very quickly. Time was of the essence — each day we weren’t working, liability was climbing. Thanks to IDCore, we got them compliant and on-site much faster than I’ve ever been able to do in the past.
Built for Both Sides
Whether you manage properties or provide vendor services, IDCore works for you.
For Property Managers
- Full compliance visibility across every vendor
- Audit-ready reports available at any time
- Automated risk mitigation with InsurePro
- ResMan integration for smooth workflows
For Vendors
- Get credentialed and verified quickly
- Stay compliant with automated monitoring
- Access instant coverage through InsurePro
- Get discovered by property managers looking for your services
Stop Chasing Certificates.
Start Managing Compliance.
Join the property management teams using IDCore to automate vendor compliance, close coverage gaps, and eliminate audit stress.