For vendors

Get credentialed once. Work everywhere.

Emailing certificates to every property manager separately, tracking expiration dates yourself, and losing jobs while insurance gets sorted out is a solved problem. It just is not solved by doing it faster.

Get credentialedWhat managers check

Coverage placed in 49 states, often the same day, at about $99 a year.

What they require

Four things, and one of them causes most rejections.

The limits are rarely the problem. The endorsements usually are.

General liability

Commonly $1M per occurrence and $2M aggregate. The limits are the easy part. The endorsements are what actually get certificates rejected.

Additional insured endorsements

The manager named on your policy, covering ongoing and completed operations. Providing only ongoing operations is the single most common rejection reason.

Workers compensation

Active coverage at statutory limits for your state, plus employer liability limits. If you are exempt as a sole proprietor, say so up front rather than leaving it blank.

W-9 and business info

EIN or SSN, tax classification, business license. Nobody can pay you before this exists, so it is worth sending before you are asked twice.

The old way

Six things that cost you jobs.

None of this is about being a good contractor. It is administrative friction that happens to sit between you and the work.

  • Email certificates to multiple managers individually

  • Track expiration dates yourself with calendar reminders

  • Scramble for coverage when a gap is discovered mid-job

  • Lose work while waiting on insurance approvals

  • Re-upload the same documents every time somebody asks

  • No visibility into whether you are actually compliant

Four steps to cleared

  1. 1. Accept the invite and create one profile.
  2. 2. Upload your COI, W-9, and license.
  3. 3. Fix anything the itemized review flags, or have coverage placed for you.
  4. 4. Sign the master vendor agreement digitally.

Renewal reminders come 30 days out, so you are not the one watching the calendar.

FAQ

Vendor questions

Why does my certificate keep getting rejected?
In order of frequency: the additional insured endorsement is missing or covers only ongoing operations, the named insured does not exactly match the entity on the contract, the policy expires before the work would finish, or primary and non-contributory wording is absent. All four are fixable by your agent in a day.
Do I have to upload documents for every property manager separately?
Not with IDCore. One vendor profile works across every PMC relationship in the network. Upload once and stay credentialed everywhere, which is the main reason the process is worth doing properly the first time.
What if I cannot afford the coverage they require?
This is the most common blocker for small trades. IDCore places coverage through InsurePro at roughly $99 per vendor per year, in 49 states, often the same day. That is usually cheaper than the work you lose while sorting it out yourself.
What is a waiver of subrogation and do I need one?
It stops your carrier from pursuing the property manager to recover after paying a claim. Most managers require it. Your agent can add it, and it is generally inexpensive.
Does being compliant actually get me work?
Compliant vendors appear first in directory search, and property managers filter by trade, zip, and compliance status. Being cleared before the urgent job exists is how you get called for it.

Upload your certificate and see what is missing.

An itemized list, not a rejection. Most gaps are a one-day fix with your agent.

Get credentialedsales@idcorehq.com
Schedule a Demo