The Complete Vendor Compliance Platform
AI-powered workflow that takes vendors from invite to full compliance in minutes, not weeks. Automated COI verification, real-time monitoring, and instant coverage through InsurePro.
End-to-End Workflow
From Vendor Invite to Full Compliance
Vendor Invited
Property management company invites vendors to the IDCore portal via email or link. Vendors receive a branded onboarding experience with clear instructions.
Profile Created
Vendor uploads W-9, Certificate of Insurance, business license, and company information through a simple, guided interface.
AI Reads COI
Our AI reads ACORD forms in seconds, extracting policy numbers, coverage limits, effective dates, named insureds, additional insureds, endorsements, and exclusions.
Coverage Compared
Extracted coverage is automatically matched against PMC requirements for General Liability, Workers’ Compensation, Auto Liability, and Excess/Umbrella policies.
Gaps Resolved
If a vendor is non-compliant, InsurePro offers an instant quote for the missing coverage. Vendors can secure a policy in minutes and become compliant without delays.
Ongoing Monitoring
30-day expiration alerts, automated renewal tracking, and continuous compliance monitoring ensure vendors stay covered year-round.
Intelligent Document Processing
AI That Reads COIs in Seconds
Our AI engine processes ACORD certificate forms with near-human accuracy, extracting every critical data point in seconds rather than the 15–30 minutes required for manual review.
90%
Automation Rate
Seconds
Not Hours
Automatic Matching
Coverage Requirements, Automatically Verified
General Liability
$1M per occurrence / $2M aggregate
Additional insured endorsements, waiver of subrogation, primary and non-contributory status, exclusion review
Workers’ Compensation
Statutory limits required
Active coverage verification, employer liability limits, state compliance validation, experience modification rate
Auto Liability
$1M combined single limit
Coverage limits verification, hired and non-owned auto, vehicle schedule review, MCS-90 endorsement where required
Excess / Umbrella
Additional limits as required
Underlying coverage validation, follow-form verification, aggregate limits, drop-down provisions review
Command Center
Real-Time Compliance Visibility
See every vendor's compliance status at a glance. Track documents, monitor expirations, and review compliance history from a single dashboard.
At-a-Glance Status
Instantly see compliant, pending, and non-compliant vendors with color-coded indicators.
Document Tracking
Every COI, W-9, and endorsement uploaded by vendors is organized and searchable.
Compliance History
Full audit trail per vendor showing status changes, document uploads, and coverage updates.
Vendor Management
Searchable Vendor Directory
InsurePro Integration
The Feature That Changes Everything
Most compliance platforms stop at identifying problems. IDCore solves them. When a vendor's coverage falls short, InsurePro closes the gap instantly, creating a true closed-loop compliance system.
Gap Detected
AI identifies missing or insufficient coverage on the vendor’s COI during automated verification.
InsurePro Quote
Vendor receives an instant insurance quote tailored precisely to the property manager’s requirements.
Covered in Minutes
Vendor secures coverage and becomes fully compliant — no delays, no chasing, no back-and-forth.
The closed loop: Non-compliant vendor → InsurePro quote → Covered in minutes → Fully compliant
Document Hub
All Vendor Documents. One Place.
W-9 Collection
Automated W-9 collection and verification. Tax information organized and ready for year-end reporting.
COI Repository
Central repository for all Certificates of Insurance with version history and automatic renewal reminders.
Endorsement Tracking
Track additional insured endorsements, waivers of subrogation, and policy-specific requirements per vendor.
Audit-Ready Export
One-click export of all vendor compliance records. Always prepared for audits, inspections, or management reviews.
The Difference
IDCore vs. Traditional Compliance
| Capability | Manual Tracking | IDCore |
|---|---|---|
| COI Review Time | 15-30 minutes per certificate | Seconds (AI-powered) |
| Expiration Tracking | Spreadsheets, easy to miss | Automated 30-day advance alerts |
| Non-Compliant Vendors | Weeks of back-and-forth emails | InsurePro instant coverage |
| Audit Readiness | Days of scrambling to compile records | One-click export, always ready |
| Vendor Directory | Scattered files and contact lists | Searchable database with compliance status |
| Coverage Gap Resolution | Vendor responsibility, no support | InsurePro integrated solution |
Ready to Automate Vendor Compliance?
See IDCore in action and discover how InsurePro closes the compliance loop. Schedule a personalized demo with our team.